Commercial Cleaning Quote & Profit Calculator
The Commercial Cleaning Quote & Profit Calculator is being built as Service Margin Lab's flagship pricing tool. It is designed to take the real inputs behind a commercial cleaning job — labour hours, team size, labour cost, supplies, equipment, overhead allowance, travel and frequency — and turn them into a clear picture of your internal job cost, selling price, gross profit, margin and contract value.
| Metric | Value | |
|---|---|---|
| 1 | Labour hours / visit | 6.5 hrs |
| 2 | Team size | 2 |
| 3 | Labour cost / hour | $34.20 |
| 4 | Supplies & equipment | $18.00 |
| 5 | Overhead allowance | 12% |
| 6 | Estimated job cost | $268.40 |
| 7 | Proposed selling price | $365.00 |
| 8 | Estimated gross margin | 26% |
| 9 | Monthly contract value | $7,665.00 |
What's included
Labour hour inputs
Enter estimated labour hours per visit based on your walkthrough and task list.
Team size & labour cost
Model different team sizes and wage rates to see how they affect job cost.
Supplies & equipment
Add consumables and equipment costs relevant to the site.
Overhead allowance
Apply a business overhead allowance so indirect costs aren't left out of your price.
Travel cost input
Account for travel time and cost between sites where relevant.
Frequency modelling
Model daily, weekly, fortnightly, monthly or periodic servicing.
Selling price & margin
See a proposed selling price alongside your estimated gross profit and margin.
Revenue per labour hour
Understand how efficiently a job converts labour time into revenue.
Monthly & annual contract value
See the ongoing value of a contract, not just a single visit.
Built to answer one question: is this job actually worth taking?
The Quote & Profit Calculator is being developed as Service Margin Lab's flagship commercial cleaning tool. Rather than pricing from a flat rate per square metre, it works from your real inputs — labour, supplies, equipment, overhead and travel — so the price you send is grounded in your actual cost to deliver the job.
Who it's for
- Owner-operators who currently quote using guesswork or gut feel
- Small cleaning businesses who want to understand true job cost before pricing
- Businesses that have won contracts and later found them unprofitable
- Anyone who wants a repeatable, structured approach to commercial quoting
What it helps prevent
- Quoting a job without knowing your real labour and overhead cost
- Underpricing recurring contracts because periodic tasks weren't accounted for
- Inconsistent margins across similar jobs
- Losing visibility of a contract's true annual value
How it works
Enter job inputs
Add labour hours, team size, wage rate, supplies, equipment and travel for the site.
Apply overhead & margin
Set your overhead allowance and desired margin to see how they affect price.
Review the outputs
Check estimated job cost, selling price, gross profit, margin and revenue per labour hour.
Model the contract
See monthly and annual contract value based on the servicing frequency.
Quote with confidence
Use the output as a structured, defensible basis for your quote.
What's in the box
- One structured Excel workbook (.xlsx) — in development
- Editable cost and labour inputs
- Example calculations clearly marked as example only
- Written guidance on how to use the outputs when quoting
Example calculations on this page are illustrative only. You remain responsible for validating your own labour costs, taxes, insurance, award obligations and other business expenses before quoting.
Frequently Asked Questions
Will this tool tell me exactly what to charge?
No. The calculator is designed to help you understand your costs and model a price and margin — it does not tell you what you must charge. Local market conditions, competition and your own business judgement still matter.
Does it account for wages, tax, insurance and awards automatically?
No. You enter your own labour cost figures. You remain responsible for validating your own labour costs, taxes, insurance, award obligations and other business expenses for your location and industry.
Are the example numbers on this page real client figures?
No. Any figures shown are example only, used to illustrate how the calculator works. They are not guarantees of income, profit or savings.
When will this tool be available?
The Quote & Profit Calculator is in active development as Service Margin Lab's flagship commercial cleaning tool. This page will be updated as it nears release.
Commercial Cleaning Quote & Profit Calculator — In Development
This page will update as the tool moves closer to release. In the meantime, explore the rest of the commercial cleaning tool set.